A&S Web Guide

A helpful guide to web content and accessibility for the Faculty of Arts & Science, University of Toronto community.

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Create an Event

Creating an event listing is a great way to promote events your academic unit is hosting or sponsoring.

Create an Event

  1. Hover over Content > Add Content and click on Events. A new content-editing page will open, with all fields blank.

⚠ Note: You can also edit an Event the same way you would any other page: navigate to the event (either through the navigation menu or by using the Search bar), and click on the Edit tab.

  1. You’ll be asked to fill in a variety of fields, most of which are optional. The fields are divided into four sections: Event Details, Date and Time, Image and About the Event. Keep reading for a detailed explanation of each field.

Event Details

  • The Title field is mandatory (indicated by a red asterisk).
  • Select the relevant Audiences and Categories (also mandatory) from the provided list, or create a new one if need be.
  • Enter the name of the Room, including the word “room” if applicable.
  • Enter a Building name if applicable.
  • Enter a street address, city, province and postal code in the Address field. If your site has already launched, this will produce a map on the event listing. Maps will not display on websites that have not yet launched to the public (also known as test servers or PAT servers).
    • Note: If any part of the address (street, city, province or postal code) is missing the map may not pull the correct location. Please include the full address in this field.

Date and Time

  • Select an Event type:
    • Single-day events begin and end on the same day.
    • Multi-day consecutive events take place over multiple consecutive days, such as a conference that begins on Saturday and ends on Sunday.
    • If you are posting an event series, you have two options:
      • Create a separate single-day event for each event in the series. In this case, you may wish to create a custom category for the series. This will allow you to easily link to all of the events in the series in each event’s description, as well as in promotional materials and social media posts. If you’re not sure how to do this, please contact artsci.webliaison@utoronto.ca.
      • Create a multi-day consecutive event. Use the start date and time of the first event in the series, and the end date and time of the last event in the series. Use the Event Description field to list the specific dates, times and details for all of the events in the series.
  • Enter the Event’s Start Date, End Date, Start Time and End Time in 24-hour time (e.g., For 1:00pm, enter 13:00)

Image

  • Upload an image to your Event. Follow these guidelines:

⚠ Notes about Event photo files:

  • Events pages require a landscape (horizontal) orientation image with a resolution of 460 x 337 pixels. Images larger than this will be resized; images smaller than this will not display properly.
  • Allowed file types are: png, gif, jpg, jpeg.
  • Files must be less than 2 MB.
  • To help improve the page’s search engine ranking, you should name the photo along these general guidelines: “Description-of-Image.filetype”, e.g.: for an image like the one below, you might use the file name Sidney-Smith-Hall-Faculty-of-Arts-Science.png

Sidney Smith Hall at U of T.

About the Event

  • If applicable, enter the event speaker’s or speakers’ name(s) in the Speaker(s) field. Add additional speakers by clicking on Add Another Item.
  • Enter a Meta Description.
  • Enter an Event Description. Be sure to follow the best practices for body copy outlined earlier in this guide, including formatting, header sizes and web writing.
  • Enter any Sponsors, if applicable.
  • If there is a link attendees can use to purchase tickets for the event, enter that full link in the Purchase Tickets URL field.
  • If there is a link attendees can use to register for the event, enter that full link in the Registration URL field.
  • Additional (optional) information can be entered in the Point-of-Contact and Organization fields.
    • Note that the two Organization fields are connected to each other; if you fill in the Website field, you must also fill in the Name field. You can, however, fill in only the Name field and leave the Website field blank.

Arrows point to the fields for Name and Website.

  • Click Publish when you’re ready to make your Event public on the site.