A&S Web Guide

A helpful guide to web content and accessibility for the Faculty of Arts & Science, University of Toronto community.

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Create a People Profile

  1. To add a new People profile page (for faculty, staff, graduate students, postdocs, etc.) hover over Content in the black header bar, then hover over Add Content and click on People. The Create People content-editing panel will display.

⚠ Note: You can also edit a People Profile the same way you would any other page: navigate to that page (either through the navigation menu or by using the Search bar), and click on the Edit tab.

 

Basic Information

  1. The First Name, Last Name, Title and People Type fields are mandatory. If you leave any of these fields blank, you won’t be able to save or publish the page. The People Type selection you make will add the person to the corresponding directory.
  2. Fill in the Email, Phone, Office Location, and On Leave fields if you have this information. Ignore the Campus field (this feature will be added in the future) – be sure to indicate the campus by filling in the Office Location field.

⚠ Note: Be sure to include a full address in the Office Location field, including name of building, room number, street address, city, and postal code (e.g., Sidney Smith Hall, Room 1034, 100 St. George Street, Toronto, ON M5S 3G3). People who are visiting the University from outside of Toronto or sending mail will need this information.

 

Detailed Information

  1. Enter a Meta Description. This text displays under the page title on search engines like Google and should describe your page in less than 155 characters.
  2. Enter Areas of Interest in a bulleted list.
  3. Select one or more options from the Fields of Study dropdown menu.
  4. Enter a Biography. If you want to add additional sub-sections to this field, use the h3 heading size. Do not include fields of study, publications, awards, or research interests in the Biography field. There are separate designated fields for this information.
  5. In the Education field, enter one degree per field. Start with the person’s most recent degree (i.e., PhD, Columbia University) and once you have entered it, click on Add Another Item and enter the person’s next most recent degree (i.e., MA, Carleton University).

⚠ Note: Format degree types according to the Arts & Science Style Guide (abbreviations for common academic degrees generally don’t include periods; i.e., BA, BSc, MBA, MSW, PhD, etc.) Include the name of the institution but not the name of the institution’s city or country.

 

  1. Upload a CV by clicking Choose File in the CV field, navigating to the file on your computer, selecting it and clicking Upload.

⚠ Note: Only PDF files can be uploaded in this field. If the CV is a Microsoft Word file, first open it in Word, and then save it as a PDF.

  1. In the Personal Website field, enter the full URL (if provided), or perhaps their academia.edu profile (i.e., https://janedoe.com).
  2. Add any known Social Media links in the corresponding fields by entering the full URL (i.e., https://twitter.com/janedoe).
  3. In the Other Website field, you can add any other personal websites that are relevant to the profile. In the first field, add the full URL (i.e., https://janedoe.com), in the second field, add the name you would like to display to describe the website. Click on Add Another Item to add more website links.

Image

  1. In the Upload Image field, you can upload a profile photo. Click on Browse, then Choose File and navigate to the photo’s location on your computer. Select it and click Open and then the blue Next.
  2. Enter the person’s name in the Alt Text and Title Text fields, scroll down and then click on the Save button.

There are arrows pointing to Alt Text and Title Text.

⚠ Notes about People photo files:

  • People pages require a portrait (vertical) orientation image with a resolution of 335 x 393 pixels. Images larger than this will be resized; images smaller than this will not display clearly.
  • Allowed file types are: png, gif, jpg, jpeg.
  • Files must be less than 2 MB.
  • To help improve the page’s search engine ranking, you should name the photo “First-Name-Last-Name-Department-Name.filetype”, e.g.: Jane-Doe-Department-of-Computer-Science.jpg
  • Do not use spaces in the image file name. In URLs, spaces are replaced with “%20” which could compromise the functionality of the image and the site. Use the underscore symbol (_) or dash (-) in between words or omit spaces from your file names altogether.

 

People Types

  • In the Basic Information section at the top of this content-entry panel, choosing a People Type from the drop-down menu opens up additional fields, relevant only to the type of person you choose.

There is an arrow pointing to People Type and the dropdown menu for people type is circled.

  • Fill in the entry fields as applicable. Fields with an Add Another Item button work in the same way as the Education field: you can only enter one item per field.

⚠ Note: If a faculty member’s primary appointment is in a department other than yours, this information should be listed after their title in the Title field (e.g., Professor, Department of Molecular Genetics). You can then list the name of your department in the Cross-Appointments field.

The Cross-Appointments field should only be used to list official cross-appointments. Academic appointments are governed by U of T’s Policy and Procedures on Academic Appointments. All academic appointments (including cross-appointments) are approved by the provost of the University after a recommendation by a department’s chair and the dean of the Faculty. It’s important that you’re certain that a faculty member has been officially cross-appointed before you use the Cross-Appointments field. If a faculty member from another department is simply doing work with or visiting your department in an informal (unofficial) capacity, include this type of information in the Biography field instead.

 

  1. When you have finished filling in the profile information, click on the blue Save a Draft or Publish button at the bottom of the page.
  2. Click the blue Save As Draft or Publish button at the bottom of the page. Your changes will then be visible on the front end of the site.